SENCOs and other designated Learning Support personnel from all schools and learning centres in the Tauranga Peninsula Kāhui Ako will be collecting and collating Learning Support data, sharing aggregated information in order to identify trends, patterns, and areas of need so appropriate resourcing and services can be accessed and appropriately distributed.
What information will be shared
Aggregated information of: year, gender, ethnicity, learning centre, education sector, attendance threshold, area of need, support need, sub need, priority of support, diagnosis type, diagnosis sub type, learner status, response provider, response status, funding, internal response, response type, tier of response will be collated and shared.
Who will collate the information
Each SENCO and/or other designated Learning Support personnel will collect their school data and share their school’s aggregated information with the Tauranga Peninsula Kāhui Ako Across School Teacher for Learning Support, Emma Rānui. Emma will collate the data and have it analysed to re-share.
How information will be shared securely for collation
All information will be void of personal information, e.g. student name, NSN number, date of birth, or other identifiable information. All schools will be required to electronically share aggregated information only to the Tauranga Peninsula Kāhui Ako Across School Learning Support team. Upon the collation of aggregated information, this Learning Support team will only share this information with the relevant IT personnel at the MOE, the Learning Support Panel and key Kāhui Ako personnel.
How information will be stored and disposed of
All aggregated information for the Kāhui Ako will be stored electronically on Google Drive with no access provided to any other person(s) other than the Tauranga Peninsula Kāhui Ako Across School Learning Support team who is responsible for collating the cluster data.
Once the data has been collated and general trends, patterns and needs shared with the Learning Support panel, the Tauranga Peninsula Kāhui Ako Across School Learning Support team will appropriately dispose of any data that is no longer required.
How a privacy breach will be managed
If we become aware of a privacy breach in the Tauranga Peninsula Kāhui Ako, we will respond as quickly as possible to minimise any harm to the people affected and our Kāhui Ako. We will utilise the information provided by the Office of the Privacy Commission in responding to a privacy breach.
These are four key steps in dealing with a privacy breach:
Contain and assess
Evaluate the risks
Notify if necessary
Prevent a repeat
We will complete the first three steps either at the same time or in quick succession. Following this, we will use step four to come up with longer-term solutions and prevention strategies.
We recognise that every privacy breach has a different level of risk and impact. Therefore, we will evaluate and respond to them on a case-by-case basis.